Corporate Secretary Appointment: Provision or coordination of a suitably qualified, experienced and fit and proper person to act as Corporate Secretary for the Philippine corporation where full-service appointment is required.
Corporate Secretary (Philippines)
Provision or support of a Philippine Corporate Secretary to manage governance records, resolutions, registers, statutory documents and SEC compliance requirements for your local entity.
Practical Corporate Secretary services for Philippine corporations
Full-service appointment or assistance-only governance support depending on your structure
About This Service
Corporate Secretary forms part of Ryoss’ Philippines-specific managed compliance and governance support. It provides either a fully appointed Corporate Secretary, or professional support to an existing appointee, for companies that need to maintain proper SEC compliance and corporate governance records in the Philippines. A Philippine corporation is required to appoint a Corporate Secretary who is a citizen and resident of the Philippines. Ryoss can provide or coordinate a suitably qualified, experienced and fit and proper person to take on this role on behalf of the company, or support an already appointed Corporate Secretary with document preparation, filings and governance administration. This service helps foreign-owned, foreign-led and newly incorporated businesses keep board actions, shareholder approvals, registers, GIS filings and statutory records properly managed, reducing administrative burden while supporting ongoing compliance and organisational integrity.
What's Included
Assistance-Only Governance Support: Support for companies that already have an appointed Corporate Secretary but require professional assistance with drafting, filing coordination, governance records and recurring compliance work.
SEC Compliance Requirement Review: Review of the corporate secretarial, governance and SEC compliance requirements that apply based on the Philippine entity, ownership structure, officer appointments and operating model.
Board and Shareholder Documentation: Preparation and maintenance of board minutes, shareholder minutes, written approvals, resolutions, consents and supporting governance records.
Secretary’s and Director’s Certificates: Preparation and issuance support for Secretary’s Certificates, Director’s Certificates and related governance documents required by banks, agencies, advisers or internal stakeholders.
General Information Sheet Support: Preparation and filing coordination for the General Information Sheet, including review of company, ownership, officer and governance information required for SEC reporting.
Register and Corporate Record Maintenance: Maintenance support for stock and transfer books, statutory registers, officer records, shareholder records, appointment records and other corporate governance documentation.
Corporate Action Support: Governance documentation and filing coordination linked to officer changes, shareholder changes, board approvals, capital changes, registered details or other corporate actions.
Audit-Ready Governance Records: Organisation and maintenance of corporate records so documents are accessible and better prepared for audits, regulatory checks, due diligence, banking requests or internal review.
Alignment With Managed Compliance Services: Corporate Secretary support is aligned with the broader Philippines managed compliance process, including statutory appointments, governance records, compliance calendars, permit renewals, SEC filings and recurring jurisdiction-specific obligations.
Typical Use Cases
Philippine Corporation Setup
You have incorporated, or are incorporating, a Philippine corporation and need a Corporate Secretary appointed or supported from the beginning.
Foreign-Owned or Foreign-Led Entity
Your leadership team is based outside the Philippines and requires local corporate secretarial support to manage SEC and governance requirements.
No Suitable Internal Corporate Secretary
Your company does not yet have a qualified internal person available to act as Corporate Secretary and needs Ryoss to provide or coordinate the role.
Existing Corporate Secretary Support
You already have someone appointed as Corporate Secretary but need professional assistance with drafting, records, GIS preparation and compliance coordination.
Board and Shareholder Governance
Your business needs board actions, shareholder approvals, resolutions and certificates properly documented and maintained.
Banking, Agency or Compliance Documentation
You require reliable preparation of Secretary’s Certificates, board approvals or governance documents for banks, government agencies, advisers or internal processes.
Audit-Ready Recordkeeping
You want corporate records, registers, minutes and filings kept organised and ready for review without building an internal legal or governance team.
Managed Corporate Secretarial Support
You want Ryoss to manage or support corporate secretarial requirements, document preparation, filing coordination and governance administration on behalf of your entity.
Step-by-Step Engagement Process
Discovery & Governance Review
We meet with your team to understand your Philippine entity, ownership structure, officer appointments, governance requirements and whether full-service appointment or assistance-only support is required.
Corporate Secretary Requirement Mapping
Ryoss reviews the Corporate Secretary requirements, SEC compliance obligations, governance records, registers, filings and documentation needs that apply to the company.
Appointment or Support Setup
Where full-service support is required, Ryoss provides or coordinates a suitably qualified, experienced and fit and proper person to act as Corporate Secretary. Where assistance-only support is required, Ryoss establishes the support process for the existing appointee.
Governance Documentation and Filing Support
Ryoss manages or supports minutes, resolutions, certificates, GIS preparation, register updates, corporate records, adviser input and SEC filing coordination where required.
Ongoing Managed Compliance Alignment
Corporate Secretary support is aligned with the broader Philippines managed compliance process, including governance records, statutory appointments, compliance calendars, permit renewals, recurring filings and jurisdiction-specific compliance coordination.
Let's build the right solution for you.
Tell us what your business needs help with, whether it's a quick idea or a detailed brief. Our team will work on a tailored solution and reach out right away.